TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations, for a One (1) Year Period, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $47,844.93, Account 101-20000-623190
Body
Dear Sir:
On November 19, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-012-11 Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2016 and ending February 28, 2017.
In response to a public advertisement of December 9, 2015, a bid opening was held on January 12, 2016. The bid tabulation for this contract is:
GROUP A: DROP CLOTHS, BRUSHES & ROLLERS
THE SHERWIN-WILLIAMS COMPANY *$9,516.50
ATLAS & ASSOCIATES, INC. *$28,533.00
GROUP B: PAINTS
THE SHERWIN-WILLIAMS COMPANY *$38,328.43
ATLAS & ASSOCIATES, INC. *$80,032.00
*corrected total
One hundred seventy-five (175) companies were notified of the contract being advertised and fifteen (15) companies requested specifications.
The Sherwin-Williams Company, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $47,000.00, placing the total bid of $47,844.93 approximately 1.8 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-012-11, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $47,844.93.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 3, 2016
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