TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 13-690-11 Services to Rebuild AC and DC Motors at Various Service Areas, to Koontz-Wagner Maintenance Services, LLC, in an amount of $15,000.00 from an amount of $97,403.83 to an amount not to exceed $112,403.83, Account 101-69000-612650, Purchase Order 3077591
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Dear Sir:
On June 20, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 13-690-11 Services to Rebuild AC and DC Motors at Various Service Areas, to Koontz-Wagner Maintenance Services, LLC, in an amount not to exceed $116,966.00. The contract expires July 25, 2016.
As of February 19, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $19,562.17 from the original amount awarded of $116,966.00. The current contract value is $97,403.83. The prior approved change orders reflect a 16.7% decrease to the original contract value.
The increase is requested to fund an immediate need for motor repairs at the Mainstream Pumping Station.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 13-690-11 in an amount of $15,000.00 (15.4% of the current contract value) from an amount of $97,403.83 to an amount not to exceed $112,403.83.
Funds are available in Account 101-69000-612650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for March 3, 2016
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