TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend the agreement for Contract 13-RFP-26, Vision Plan Administrator, with Vision Service Plan
Body
Dear Sir:
Authorization is requested to amend the agreement with Vision Service Plan (VSP) related to employee vision benefits.
On April 17, 2014, the Board of Commissioners authorized the District to enter into an agreement with VSP to provide a vision plan for employees for a three-year period from July 1, 2014 to June 30, 2017. The end of this contract period coincides with the end of the District plan year (June 30th) for health benefits.
The District is changing the plan year for all health benefits to a calendar-year basis. Effective January 1, 2017, the plan year for all health benefits will begin on January 1st and end on December 31st each year. This change will result in the VSP contract expiring in the middle of the 2017 benefits plan year. To ensure that the contract remains in place throughout the entire plan year, authorization is requested to extend the current contract with VSP for an additional six month period ending December 31, 2017. The new expiration date of the contract would coincide with the end of the District’s plan year. VSP has agreed to extend the current pricing through this date. All other terms and conditions of the existing contract would remain unchanged.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to amend the District agreement with VSP to extend the contract through December 31, 2017.
Requested, Denice E. Korcal, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 5, 2016%3