TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-631-11 Furnishing and Delivering Odor Control Canisters and Media to Various Locations, estimated cost $130,000.00, Account 101-66000-623560, Requisition 1423274
Body
Dear Sir:
Contract documents and specifications have been prepared for Furnishing and Delivering Odor Control Canisters and Media to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering granular media containing Polymeric Amine and activated carbon as well as media filled canisters. The refill media will be used for the air scrubber located at 43rd and East Avenue in Stickney, and the canisters will be installed in manholes. Both will be used to reduce Hydrogen Sulfide concentrations in these structures.
The estimated cost of this contract is $130,000.00. The estimated 2016 and 2017 expenditures are $65,000.00 and $65,000.00 respectively.
The bid deposit for this contract is $6,500.00.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise June 1, 2016
Bid Opening June 21, 2016
Award July 7, 2016
Completion December 31, 2017
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-631-11.
Funds for the current year are available in Account 101-66000-623560. Funds for 2017 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 5, 2016