TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-685-51, Furnishing, Delivering, and Administration of Rain Barrels, to Enviro World Corporation, in an amount of $1,327,538.71 from an amount of $2,498,220.94 to an amount not to exceed $3,825,759.65, Account 501-50000-623990, Purchase Order 3086833
Body
Dear Sir:
On September 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 15-685-51, Furnishing, Delivering, and Administration of Rain Barrels, to Enviro World Corporation, in an amount of $2,655,105.00. The contract expires on December 31, 2017.
As of April 21, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $156,884.06 from the original amount awarded of $2,655,105.00. The current contract value is $2,498,220.94. The prior approved change orders reflect an approximate 5.9% decrease to the original contract value.
The requested increase is necessary to provide funding for the distribution of additional rain barrels over the 2016 budgeted amount. The demand for rain barrels has increased significantly and the program has been revised to increase the number of constituents that qualify for a free barrel. This increase will allow for the program to continue through September of 2016.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-685-51, in an amount of $1,327,538.71 from an amount of $2,498,220.94 to an amount not to exceed $3,825,759.65 which represents a 50.0% increase to the original contract value and a 53.1% increase to the current contract value.
Funds will be available in Account 501-50000-623990 pending the approval of a funds transfer to be presented separately at this same Board meeting.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:EJS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 5, 2016
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