TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2016
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-079-11 Furnish and Deliver Plastic Trash Can Liners to Various Locations for a One (1) Year Period, Group A to All American Poly, in an amount not to exceed $27,971.41, and Group B to Atlas & Associates, Inc., in an amount not to exceed $22,984.00, Account 101-20000-623660.
Body
Dear Sir:
On March 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-079-11 furnish and deliver plastic trash can liners to various locations for a one (1) year period, beginning approximately June 1, 2016 and ending May 31, 2017.
In response to a public advertisement of March 30, 2016, a bid opening was held on
April 12, 2016. The bid tabulation for this contract is:
GROUP A: TRASH CAN LINERS
ALL AMERICAN POLY $27,971.41
VALDES, LLC $30,380.50
CENTRAL POLY BAG $31,721.00
THE STANDARD COMPANIES $35,600.70
ATLAS & ASSOCIATES, INC. *$46,742.00
GROUP B: ONE TON HEAVY DUTY BAGS
ATLAS & ASSOCIATES, INC. $22,984.00
* Corrected total
Three hundred and four (304) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
All American Poly, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group A is $37,000.00, placing the bid of $27,971.41 approximately 24.4 percent below the estimate.
All American Poly is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of New Jersey. The Director of Procurement and Materials Management approved the recommendation to award.
Atlas & Associates, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B is $23,000.00, placing the bid of $22,984.00 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-079-11, Group A to All American Poly, in an amount not to exceed $27,971.41, and Group B to Atlas & Associates, Inc., in an amount not to exceed $22,984.00.
Purchase orders will be issued when the material is required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit for this contract. Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 05, 2016
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