TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-913-21, Rehabilitate the Digester Gas Turbine at the Stickney Water Reclamation Plant, to Electrical Systems, Inc., in an amount not to exceed $2,038,000.00, Account 201-50000-645650, Requisition 1409319
Body
Dear Sir:
On January 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-913-21, Rehabilitate the Digester Gas Turbine at the Stickney Water Reclamation Plant.
In response to a public advertisement of February 17, 2016, a bid opening was held on March 15, 2016. The bid tabulation for this contract is:
ELECTRICAL SYSTEMS, INC. $2,038,000.00
M.G. ELECTRIC SERVICE COMPANY, INC. $2,038,300.00
BROADWAY ELECTRIC, INC. $2,432,000.00
One thousand two hundred sixty-three (1263) companies were notified of this contract being advertised and forty-one (41) companies requested specifications.
Electrical Systems, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,800,000.00, placing their bid of $2,038,000.00 approximately 13.3 percent above the estimate.
Electrical Systems, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 13 percent MBE, 7 percent WBE, and the bidder offers MBE and WBE credits to satisfy the SBE participation.
Electrical Systems, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electricians and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately twenty-five (25) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-913-21 to Electrical Systems, Inc., in an amount not to exceed $2,038,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s bond and complete all work by December 31, 2017.
Funds for the 2016 expenditures, in the amount of $538,000.00, are available in Account 201-50000-645650. The estimated expenditures for 2017 are $1,500,000.00. Funds for the 2017 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 5, 2016
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