TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Drydon Equipment, Inc., to Furnish and Deliver Hayward Gordon, Varec, Watson Marlow, Bredel, and Fairbanks Morse Pumps and Parts, to Various Locations, in a total amount not to exceed $464,400.00, Accounts 101-67000, 68000, 69000-623090, 623270 (As Revised)
Body
Dear Sir:
Authorization is requested to issue purchase orders to Drydon Equipment, Inc., to furnish and deliver Hayward Gordon, Varec, Watson Marlow, Bredel, and Fairbanks Morse pumps and parts, to various locations, on an as needed basis. All pumps and parts under this authority will be delivered prior to December 31, 2018.
Drydon Equipment, Inc., the sole source distributor for Hayward Gordon, Varec, Watson Marlow, Bredel, and Fairbanks Morse pumps and parts, has submitted prices for the pumps and parts required. Purchase orders will be issued for pumps and parts as needed based on the prices received from Drydon Equipment, Inc. Inasmuch as Drydon Equipment, Inc., is the only source of supply for the pumps and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The pumps and parts are needed by the trades on an as needed basis to perform their work.
Drydon Equipment, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Drydon Equipment, Inc., in an amount not to exceed $464,400.00, on an as needed basis ending December 31, 2018. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Drydon Equipment, Inc.
Funds for the 2016 expenditure in the amount of $154,800.00, are available in Accounts 101-67000, 68000, 69000-623090, 623270. The estimated expenditures for 2017 and 2018 are $154,800.00 for each year. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 5, 2016