TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Oracle America, Inc. for annual Oracle Database Management System (DBMS) Software Licensing and Support, in an amount not to exceed $224,758.39, Account 101-27000-612820, Requisition 1421392
Body
Dear Sir:
Authorization is requested to issue a purchase order to Oracle America, Inc. for annual Oracle Database Management System (DBMS) Software Licensing and Support under software license and services agreement NL-225457-21-MAY-99. This purchase order will expire on May 21, 2017.
Currently, Oracle software licensing and support is required to provide continued use of all major computer systems that utilize Oracle DBMS. Major computer systems that depend on an Oracle database include SAP ERP, Mainsaver Maintenance System (MMS), and Laboratory Information Management System (LIMS).
Oracle America, Inc., the sole service provider of annual Oracle Database Management System (DBMS) Software Licensing and Support, has submitted prices for the services required. Inasmuch as Oracle America, Inc. is the only source of supply for the services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Oracle America, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Oracle America, Inc. in an amount not to exceed $224,758.39.
Funds for the 2016 expenditure, in the amount of $112,379.22, are available in Account 101-27000-612820. The estimated expenditure for 2017 is $112,379.17. Funds for the 2017 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, John Sudduth, Director of Information Technology, JS:RB:rs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2016