TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 16-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount not to exceed $326,410.00, Account 101-67000-623560, Requisition 1415436
Body
Dear Sir:
On February 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant.
In response to a public advertisement on March 30, 2016, a bid opening was held on April 26, 2016. The bid tabulation for this contract is:
KEMIRA WATER SOLUTIONS, INC. $326,410.00
PVS TECHNOLOGIES, INC. $430,800.00
Five hundred eighty (580) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The contract will employ approximately 4 people.
Kemira Water Solutions, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $335,000.00, placing their bid of $326,410.00 approximately 2.6 percent below the estimate.
The contract shall commence five days after the mailing date of a purchase order and terminate two (2) years thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $16,800.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized issue purchase orders for Contract 16-630-11, to Kemira Water Solutions, Inc., in an amount not to exceed $326,410.00.
Funds for the 2016 expenditures, in the amount of $76,000.00, are available in Account 101-67000-623560. The estimated expenditures for 2017 are $169,000.00 and for 2018 are $81,410.00. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2016