TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 16-610-11, Furnish and Deliver Recertified Safety Relief Valves, to Independent Mechanical Industries, Inc., in an amount not to exceed $178,080.00, Accounts 101-67000, 68000, 69000-612240, 612650, 612680, 623090, Requisitions 1404366, 1404367 and 1404368
Body
Dear Sir:
On January 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-610-11, Furnish and Deliver Recertified Safety Relief Valves.
In response to a public advertisement on March 23, 2016, a bid opening was held on April 12, 2016. The bid tabulation for this contract is:
INDEPENDENT MECHANCIAL INDUSTRIES, INC. $178,080.00
Six hundred twenty-one (621) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Independent Mechanical Industries, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $178,500.00, placing their bid of $178,080.00 approximately .3 percent below the estimate.
The contract shall commence five days after the mailing date of a purchase order and terminate thirty-six (36) months thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized issue purchase orders for Contract 16-610-11, to Independent Mechanical, Inc., in an amount not to exceed $178,080.00.
Funds for the 2016 expenditures, in the amount of $58,735.00, are available in Accounts 101-67000, 68000, 69000-612240, 612650, 612680, 623090. The estimated expenditures for 2017 are $60,700.00 and for 2018 are $58,645.00. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2016