TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Gasvoda & Associates, Inc., to Provide Vaughn, YSI, and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment at Various Locations, for a three year period, in a total amount not to exceed $296,250.00, Accounts 101-67000, 68000, 69000-623070, 623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Gasvoda & Associates, Inc., to provide Vaughn, YSI, and Yeomans pumps and replacement parts for main sewage, sump and chopper pumps, instrumentations and process support equipment at various locations, on an as needed basis. All parts will be delivered by February 28, 2019.
Gasvoda & Associates, Inc., the sole source provider of the repair parts, has submitted prices for the parts required. Purchase Orders will be issued for the repair parts, as needed, based on the prices received from Gasvoda & Associates, Inc. Inasmuch as Gasvoda & Associates, Inc., is the only source of supply for the pumps and replacement parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Gasvoda & Associates, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Gasvoda & Associates, Inc., in an amount not to exceed $296,250.00.
Funds for the 2016 expenditures in the amount of $102,750.00 are available in Accounts 101-67000, 68000, 69000-623070, 623270. The estimated expenditures for 2017, 2018 and 2019 are $86.000.00, $86,000.00 and $21,500.00, respectively. Funds for the 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years
Requested, John Murray, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2016