TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-109-11 Perform Olfactometry Analysis of Odorous Gas Samples estimated cost $40,000.00, Account 201-50000-612490, Requisition 1425944
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-109-11 Perform Olfactometry Analysis of Odorous Gas Samples, at the request of the Monitoring and Research Department.
The purpose of this contract is to support the planning and design of odor mitigation for District facilities by providing necessary data that is required to properly select odor mitigation technologies.
The estimated cost for this contract is $40,000.00. The estimated 2016 and 2017 expenditures are $18,250.00 and $21,750.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise June 1, 2016
Bid Opening June 21, 2016
Award July 7, 2016
Completion December 31, 2017
Funds for the current year are available in Account 201-50000-612490. Funds for 2017 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-109-11.
Requested, Thomas Granato, Director of Maintenance and Operations, MPC:HZ:jsg:kb:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2016