TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 12-932-21 Furnish, Deliver and Install Sludge Heat Exchangers at the Stickney Water Reclamation Plant, to Meccon Industries, Inc., in an amount of $67,389.99 from an amount of $1,525,610.41 to an amount not to exceed $1,593,000.40, Account 201-50000-645750, Purchase Order 5001475
Body
Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-932-21 Furnish, Deliver and Install Sludge Heat Exchangers at the Stickney Water Reclamation Plant, to Meccon Industries, Inc., in an amount not to exceed $1,593,000.40. The contract will expire on July 8, 2017.
As of May 19, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $67,389.99 from the original amount awarded of $1,593,000.40. The current contract value is $1,525,610.41. The prior approved change orders reflect a 4.2% decrease to the original contract value.
An increase is needed to restore the contract to its original contract value, to complete the lump sum work. The contract was inadvertently decreased by $67,389.99 in 2014.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-932-21 in an amount of $67,389.99 (4.4% of the current contract value) from an amount of $1,525,610.41 to an amount not to exceed $1,593,000.40.
Funds are available in Account 201-50000-645750.
Requested, John P. Murray, Acting Director of Maintenance and Operations, AQ:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for June 2, 2016
Attachment