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File #: 16-0571    Version: 1
Type: Agenda Item Status: Adopted
File created: 5/23/2016 In control: Procurement Committee
On agenda: 6/2/2016 Final action: 6/2/2016
Title: Issue purchase order to National Auto Fleet Group, to Furnish and Deliver six Ford Transit T-250 Cargo Vans under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 102811, in an amount not to exceed $177,780.00, Account 201-50000-634860, Requisition 1427995.

TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2016                    

 

COMMITTEE ON Procurement

 

Mr. David St. Pierre, Executive Director

 

Title

Issue purchase order to National Auto Fleet Group, to Furnish and Deliver six Ford Transit T-250 Cargo Vans under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 102811, in an amount not to exceed $177,780.00, Account 201-50000-634860, Requisition 1427995.

Body

 

Dear Sir:

 

Authorization is requested to issue a purchase order to National Auto Fleet Group to furnish and deliver six Ford Transit T-250 Cargo Vans under the NJPA Contract No. 102811. The District has the ability to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.

 

The NJPA currently has a competitively bid contract with National Auto Fleet Group, for the purchase of Ford Transit T-250 Cargo Vans with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period.  The term of the contract began on January 17, 2012, and expires on January 17, 2017.

 

The planned vehicle replacements that have met the replacement criteria of 10 years or 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:

UNIT

YEAR

MAKE

MODEL

Dept

Sect

Odometer

Months in Service

1012

2000

CHEVROLET

EXPRESS

M&R

195

      96,240

193

1086

2000

CHEVROLET

EXPRESS

M&R

194

    68,887

193

1088

2000

CHEVROLET

EXPRESS

M&R

195

    114,076

193

1173

2001

CHEVROLET

EXPRESS

M&R

194

    90,851

181

1174

2001

CHEVROLET

EXPRESS

M&R

194

    104,999

181

1177

2001

CHEVROLET

EXPRESS

M&R

194

    103,916

181

 

The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.

 

The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.

 

In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to National Auto Fleet Group, in an amount not to exceed $177,780.00

 

Funds are available in Account 201-50000-634860.

 

Requested, Eileen M. McElligott, Administrative Services Manager, SAR:SKL:JRM:LSA

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2016