TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2016
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Berkeley for the design, construction, operation and maintenance of the McDermott Drive and Morris Avenue storm sewer improvements under Phase II of the Stormwater Management Program, with payment to the Village of Berkeley in an amount not to exceed $2,696,000.00, Account 501-50000-612400, Requisition 1428288
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Berkeley (Village) for the McDermott Drive and Morris Avenue storm sewer improvements under Phase II of the Stormwater Management Program, with payment to the Village in an amount not to exceed $2,696,000.00.
On November 19, 2015, the Board of Commissioners authorized the District to negotiate an IGA with the Village of Berkeley to allow the District to provide funds for the construction of the Village’s McDermott Drive and Morris Avenue storm sewer improvements project. This proposed project includes the construction of two new storm sewers along McDermott Drive and Morris Avenue, expansion of an existing detention basin, and construction of a new stormwater pumping facility. This project will provide direct flood reduction benefits to nearly 800 residential structures and will reduce storm related access impacts along local roadways. The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District for construction costs for the captioned project in an amount not to exceed $2,696,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2016. The Village will contribute approximately $2,400,000.00 towards future construction costs. The IGA requires project-related construction contracts, paid with District funds, to comply with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements. The Village is responsible for the design, construction, perpetual maintenance, and operation of the McDermott Drive and Morris Avenue storm sewer improvements, and will be solely responsible for any change orders to the project. The IGA contains provisions which allow the District to review the project’s design and perform inspections during and after construction.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village of Berkeley and make payment to the Village in an amount not to exceed $2,696,000.00. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
No payments are anticipated to be made in 2016. Funds for the 2017 and 2018 expenditures, in the amounts of $2,022,000.00 and $674,000.00, respectively, will be contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, WSS
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2016