TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-907-21, Furnish and Deliver Steam/Hot Water Converter Bundles to the Stickney Water Reclamation Plant, to T & N Chicago, Inc., in an amount not to exceed $33,594.66, Account 201-50000-634650, Requisition 1420431
Body
Dear Sir:
On February 18, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-907-21, Furnish and Deliver Steam/Hot Water Converter Bundles to the Stickney Water Reclamation Plant.
In response to a public advertisement of March 30, 2016, a bid opening was held on April 19, 2016. The bid tabulation for this contract is:
T & N CHICAGO, INC. $33,594.66
ATLAS & ASSOCIATES, INC. $49,200.00
TECHNOLOGY INTERNATIONAL, INC. $73,935.00
Six hundred seventeen (617) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
T & N Chicago, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $45,000.00, placing their bid of $33,594.66, approximately 25.3 percent below the estimate.
The contract will be completed by December 30, 2016.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-907-21 to T & N Chicago, Inc., in an amount not to exceed $33,594.66.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2016