TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2016
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-053-11 Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, to Crescent Electric Supply Company, in an amount not to exceed $53,068.58, Account 101-20000-623070
Body
Dear Sir:
On February 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-053-11 furnish and deliver lamps to various locations for a one (1) year period, beginning approximately June 1, 2016 and ending May 31, 2017.
In response to a public advertisement of February 17, 2016, a bid opening was held on
March 15, 2016. The bid tabulation for this contract is:
CRESCENT ELECTRIC SUPPLY COMPANY *$53,068.58
EVERLIGHTS, INC. *$59,829.93
W. W. GRAINGER, INC. $64,439.16
HELSEL - JEPPERSON ELECTRICAL, INC. *$64,719.40
GRAYBAR ELECTRIC CO. $66,279.04
NEHER ELECTRIC SUPPLY, INC. *$67,796.43
ATLAS & ASSOCIATES, INC. *$126,517.00
* Corrected total
Six hundred and ninety seven (697) companies were notified of this contract being advertised and forty (40) companies requested specifications.
Crescent Electric Supply Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $74,000.00, placing their bid of $53,068.58 approximately 28.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-053-11, to Crescent Electric Supply Company, in an amount not to exceed $53,068.58.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2016
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