TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-806-21, Furnish, Deliver and Install an Upgraded Vacuum System at the 95th Street Pumping Station, Estimated cost $200,000.00, Account 201-50000-645600, Requisition 1417079
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-806-21, Furnish, Deliver and Install an Upgraded Vacuum System at the 95th Street Pumping Station, at the request of the Maintenance and Operations Department.
The centrifugal pumps at the 95th Street Pumping Station require a reliable vacuum system to start them. The purpose of this contract is to modify the existing vacuum system to allow for the installation of a spare vacuum pump as well as replace the problematic vacuum valves and pneumatic actuators with electrically actuated valves. An aging vacuum tank would be eliminated and a more effective debris removal system would be utilized. This work will increase the dependability of the vacuum system and reduce the risk of flooding during rain events.
The estimated cost of this contract is $200,000.00. The estimated 2016 and 2017 expenditures are $50,000.00 and $150,000.00 respectively.
The bid deposit for this contract is $10,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The WBE, MBE and SBE utilization goals for this contract are: 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise July 13, 2016
Bid Opening August 9, 2016
Award September 1, 2016
Completion December 31, 2017
Funds for are available in Account 201-50000-645600.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-806-21.
Requested, John P. Murray, Acting Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016