TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollit/Sachi/Alworth JV in an amount of $213,451.00, from an amount of $35,331,593.00, to an amount not to exceed $35,545,044.00, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollit/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date is May 19, 2018.
As of June 17, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $264,593.00 from the original amount awarded of $35,067,000.00. The current contract value is $35,331,593.00. The prior approved change orders reflect a 0.75% increase to the original contract value.
This contract includes the replacement of the four large and two small Calumet TARP pumps with six new 72 MGD pumps. Modifications of the large bore piping are necessary to allow for the installation of the new pumps. During the piping analysis, it was determined that expansion joints are needed in both the pump suction and pump discharge piping for each of the TARP pumps being installed, instead of the rigid couplings specified in the contract. The contractor submitted a cost proposal (CCO-009) for an extra in the amount of $268,871.00 and a credit in the amount of $55,420.00, for a net extra in the amount of $213,451.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 614, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-212-3M in an amount of $213,451.00 (0.60% of the current contract value), from an amount of $35,331,593.00, to an amount not to exceed $35,545,044.00.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016
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