TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order with Xylem Dewatering Solutions, Inc., to Provide a Submersible Pump Rental to the Stickney Water Reclamation Plant Digester Complex, in an amount of $4,975.00, from an amount of $9,950.00, to an amount not to exceed $14,925.00, Account 101-69000-612330, Purchase Order 8008488
Body
Dear Sir:
On March 8, 2016, the Director of Procurement and Materials Management issued a purchase order to Xylem Dewatering Solutions, Inc., to provide a pump rental to the Stickney Water Reclamation Plant Digester Complex, in an amount not to exceed $9,950.00. The purchase order expires on December 31, 2016.
The purchase order has no prior change orders.
An increase in the purchase order value is being requested as the need for pump rental time is greater than anticipated. The planned scope of work for this pump rental was to accommodate work at Digesters 17 and 18 at SWRP. Due to the condition and sludge composition at Digester 17, more rental time was used than originally estimated. Work on Digester 17 has now been completed, and the pump is in service at Digester 18. It is anticipated the sludge in Digester 18 will be of similar condition and composition as that of Digester 17, requiring additional pump rental time, and associated funding.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $4,975.00 (50.0% of the current purchase order value), from an amount of $9,950.00, to an amount not to exceed $14,925.00.
Funds are available in Account 101-69000-612330.
Requested, John P. Murray, Acting Director of Maintenance and Operations, SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016