TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with SBC Global Services, Inc., d/b/a AT&T Global Services, Inc., for Contract 10-RFP-15 Local and Long Distance Telephone Service, in an amount of $64,100.00 from an amount of $1,195,385.32 to an amount not to exceed $1,259,485.32, Account 101-27000-612210, Purchase Order 3069592
Body
Dear Sir:
On June 16, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 10-RFP-15 Local and Long Distance Telephone Service with SBC Global Services, Inc., d/b/a AT&T Global Services, Inc., in an amount not to exceed $900,000.00. The contract expires on April 30, 2016.
As of February 4, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $295,385.32, from the original amount awarded of $900,000.00. The current contract value is $1,195,385.32. The prior approved change orders reflect a 33% increase to the original contract value.
The District will need an additional $64,100.00 to fund four months of Local and Long Distance service. On June 2, 2016, the Board approved the new Local and Long Distance contract 16-RFP-03 with AT&T Corp. The District is currently negotiating the terms of the new agreement. Once the contract is completed and signed, the services will begin under the new agreement.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $64,100.00 (5% of the current contract value), from an amount of $1,195,385.32 to an amount not to exceed $1,259,485.32.
Funds are available in Account 101-27000-612210.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EW:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016
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