TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Johnson Controls, Inc., to Provide Parts and Service for CardKey Maintenance for the Stickney, Egan and Kirie Water Reclamation Plants, in an amount not to exceed $81,000.00, Account 101-69000-612680, Requisition 1403954
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Johnson Controls, Inc., to provide parts and service for CardKey Maintenance for the Stickney, Egan and Kirie Water Reclamation Plants. The purchase order will expire on June 30, 2019.
Johnson Controls, Inc., the sole source provider for the parts and maintenance service of the CardKey system, has submitted prices for the parts and services required. Inasmuch as Johnson Controls, Inc., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Johnson Controls, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required, but any ensuing work requiring trades people will be performed by District trades.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Johnson Controls, Inc., in an amount not to exceed $81,000.00.
Funds for the 2016 expenditures, in the amount of $13,500.00, are available in Account 101-69000-612680. The estimated expenditures for 2017 are $27,000.00, for 2018 are $27,000.00, and for 2019 are $13,500.00. Funds for 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016