TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Issue purchase order to Ovivo USA, LLC, to Furnish and Deliver One Dorr-Oliver Tank Drive, in an amount not to exceed $58,070.00, Account 201-50000-634650, Requisition 1429403
Body
Dear Sir:
Authorization is requested to issue a purchase order to Ovivo USA, LLC, to furnish and deliver one Dorr-Oliver tank drive. The purchase order will expire December 31, 2016.
The drive is needed to reduce downtime in the Battery A and B final tanks at the Calumet Water Reclamation Plant. Due to the long lead time to obtain parts for these drives, a spare is needed which can be quickly swapped for a unit requiring repairs or rebuilding. When the rebuild is completed, the rebuilt drive will then serve as the spare for the next unit. Obtaining a single spare unit is much less costly then maintaining a complete inventory of drive parts.
Ovivo USA, LLC, the sole source provider of the parts, has submitted prices for the parts required. Inasmuch as Ovivo USA, LLC is the only source of supply for the parts required, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
Ovivo USA, LLC, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Ovivo USA, LLC, in an amount not to exceed $58,070.00.
Funds are available in Account 201-50000-634650.
Requested, John Murray, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016