TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-004-11, Furnish and Deliver Structural and Stainless Steel to Various Locations, for a One (1) Year Period, Group A to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $62,651.70, and Group B to Nak-Man Corporation, in an amount not to exceed $24,808.07, Account 101-20000-623030
Body
Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-004-11 furnish and deliver structural and stainless steel to various locations for a one (1) year period, beginning approximately July 1, 2016 and ending June 30, 2017.
In response to a public advertisement of May 4, 2016, a bid opening was held on May 24, 2016. The bid tabulation for this contract is:
GROUP A: STRUCTURAL STEEL
SUPER ROCO STEEL & TUBE LTD. II *$62,651.70
NAPCO STEEL, INC. *$68,236.05
ATLAS & ASSOCIATES, INC. *$71,464.80
GROUP B: STAINLESS STEEL
NAK-MAN CORPORATION $24,808.07
SUPER ROCO STEEL & TUBE LTD. II *$30,760.70
CICERO MANUFACTURING & SUPPLY CO. $38,196.95
ATLAS & ASSOCIATES, INC. *$38,978.10
ATLAS & ASSOCIATES, INC. $45,056.29
*corrected total
Two hundred nineteen (219) companies were notified of the contract being advertised and eighteen (18) companies requested specifications.
Super Roco Steel & Tube LTD II, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $66,000.00, placing the total bid of $62,651.70 approximately 5.1 percent below the estimate.
Nak-Man Corporation, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $33,300.00, placing the total bid of $24,808.07 approximately 25.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-004-11, Group A to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $62,651.70, and Group B to Nak-Man Corporation, in an amount not to exceed $24,808.07.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623030.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:CD:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016
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