TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-601-21, Furnish, Deliver and Install Communications Conduit at the Lockport Powerhouse, to M. G. Electric Service Company, in an amount not to exceed $115,900.00, Account 201-50000-645620, Requisition 1415432
Body
Dear Sir:
On January 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-601-21, Furnish, Deliver and Install Communications Conduit at the Lockport Powerhouse.
In response to a public advertisement of April 27, 2016, a bid opening was held on May 24, 2016. The bid tabulation for this contract is:
M. G. ELECTRIC SERVICE COMPANY $115,900.00
PAGODA ELECTRIC AND CONSTRUCTION, INC. $132,500.00
ALL TECH ENERGY $186,015.00
Two hundred ninety-nine (299) companies were notified of this contract being advertised and twenty-six (26) companies requested specifications.
M. G. Electric Service Company, the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $150,000.00, placing their bid of $115,900.00 approximately 22.8 percent below the estimate.
M. G. Electric Service Company is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 13.8 percent MBE, 10.4 percent WBE, and the bidder offers WBE credits to satisfy SBE participation.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the work site is located in Will County, Illinois.
The contract will require approximately eight (8) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-601-21 to M. G. Electric Service Company, in an amount not to exceed $115,900.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s bond and complete all work within 180 days.
Funds are available in Account 201-50000-645620.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016
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