TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Equipment, in an amount not to exceed $469,367.40, Accounts 101-27000-612820, 612840, 201-50000-634810, Requisition 1428007
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC, to furnish and deliver Cisco Equipment and Support to the District for replacement of existing equipment to support new applications and the consolidation of equipment and locations providing computer services.
On February 22, 2012, The County of Cook advertised a Request for Proposal (RFP) for “13-28-026 -Computer Hardware, Software and Services” in collaboration with the City of Chicago. Multiple responses were received by the proposal due date of April 6, 2012. CDW Government LLC was awarded the three-year contract effective May 15, 2013, with an option to extend the contract for two additional one-year terms. On May 11, 2016 the Cook County Board met and the contract was extended an additional year to May 14, 2017. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for the Cisco Equipment and Support for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the Cisco Equipment and Support for Cisco routers and switches, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $469,367.40.
Funds are available in Accounts 101-27000-612820, 612840, 201-50000-634810.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP
Requested, John Murray, Acting Director of Maintenance and Operations, JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016