TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 16-690-11, Furnishing and Delivering Low Voltage AC and DC Motors to Various Locations, to Koontz-Wagner Maintenance Services LLC, in an amount not to exceed $102,399.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1420409, 1420408 and 1420427
Body
Dear Sir:
On April 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-690-11, Furnishing and Delivering Low Voltage AC and DC Motors to Various Locations.
In response to a public advertisement on May 25, 2016, a bid opening was held on June 14, 2016. The bid tabulation for this contract is:
KOONTZ-WAGNER MAINTENANCE SERVICES LLC $102,399.00
EASTLAND INDUSTRIES, INC. $109,098.00
CALUMET ARMATURE & ELECTRIC LLC $128,238.00
OMNI-PUMP REPAIRS, INC. $141,840.00
AMERICAN INDUSTRIAL MOTOR SERVICE, LLC $179,550.00
Five hundred (500) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Koontz-Wagner Maintenance Services LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $128,400.00, placing their bid of $102,399.00 approximately 20.3 percent below the estimate.
The contract shall commence five calendar days after the mailing date of a purchase order and terminate twenty-four (24) months thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $6,400.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 16-690-11, to Koontz-Wagner Maintenance Services LLC, in an amount not to exceed $102,399.00.
Funds for the 2016 expenditures, in the amount of $29,347.00, are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditures for 2017 are $36,526.00 and for 2018 are $36,526.00. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016