TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to extend Contract 14-942-11, Job Order Contracting Services, with Meccor Industries Ltd., for a twelve-month period, Accounts 101, 201, 401, 501 and 901 Funds
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-942-11, Job Order Contracting Services, to Meccor Industries Ltd. The current contract term is 24 months from the date of award or the expenditure of the award amount, $8,000,000.00, whichever occurs sooner. The contract also contained a provision for two additional one-year terms in an amount of $4,000,000.00 per term.
On December 17, 2015, the Board approved an increase to the contract, in the amount of $4 million, from $8 million to $12 million with no time extension. The current contract ends August 6, 2016.
Since award of Contract 14-942-11, the District has initiated 70 construction projects, for a total dollar value of $8,130,294.03. Of the total dollar value, Meccor Industries, Ltd, have utilized 42.43% or $3,449,299.94 MBE participation, 31.00 % or $2,520,535.70 WBE participation, and 73.59% or $5,982,851.08 SBE participation.
Due to the effectiveness and the efficiency realized by Job Order Contracting since its commencement, the Director of Procurement and Materials Management recommends that the first 12-month option period to extend Contract 14-942-11 be exercised in accordance to the contract documents. This contract will expire on August 6, 2017. There is no dollar value increase to this contract.
In view of the above, it is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend Contract 14-942-11 for a twelve-month period.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 7, 2016
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