TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-110-11 Furnish and Deliver Automatic Water Samplers and Flow Meters, estimated cost $45,000.00, Account 101-16000- 634970, Requisition 1424303
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver automatic water samplers and flow meters. This purchase order will expire December 12, 2016.
The purpose of this contract is to obtain a vendor to supply four (4) automatic water samplers and four (4) flow meters to be used to collect runoff samples and measure runoff volumes at four (4) fields at the Fulton County site. This project, as part of the nutrient loss reduction demonstration and research at the District’s Fulton County site, is to quantify the effectiveness of best management practices in reducing nutrient loss from agricultural fields. Such work will facilitate the adoption of best management practices by farmers in Illinois, and this could potentially reduce the burden on the District to reduce nutrient loads discharged from our water reclamation plants for meeting statewide nutrient reduction goals.
The estimated cost for this contract is $45,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise August 17, 2016
Bid Opening September 13, 2016
Award October 6, 2016
Completion December 12, 2016
Funds are available in Account 101-16000- 634970.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-110-11.
Requested, Thomas C. Granato, Director of Maintenance and Operations, MPC:HZ:GT:kb:cm:ae
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016