TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase contract with HACH Company, to Furnish and Deliver Reagents, Chemicals, Cleaning Solutions, Lab Items, Parts and Consumable to the Egan, Kirie, O’Brien, Hanover Park and Stickney Water Reclamation Plants, in an amount of $80,000.00, from an amount of $87,000.00, to an amount not to exceed $167,000.00, Accounts 101-67000/69000-623070, 623560 and 623570, Contract 7001189
Body
Dear Sir:
On December 5, 2013, the Director of Procurement and Materials Management issued purchase orders to HACH Company, to furnish and deliver reagents, chemicals, cleaning solutions, lab items, parts and consumables to the Egan, Kirie, O’Brien, Hanover Park and Stickney Water Reclamation Plants, in an amount of $72,800.00. The contract expires December 31, 2016.
As of May 19, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $14,200.00 from the original amount awarded of $72,800.00. The current contract value is $87,000.00. The prior approved change orders reflect a 19.5% increase to the original contract value.
This increase is necessary to purchase required HACH maintenance parts and additional process control equipment, District-wide. The new parts and equipment will include: reagent sets, pH electrodes and Nessler Tests needed for process control and Bio-P instrumentation and calibration at the Kirie WRP; replacement PAO cartridges used in the chlorine residual analyzers and chemistry vials for nitrite, nitrate and ammonia analysis for the deammonification process (ANITA Mox) starting up in August 2016, at the Egan WRP; reagents and sample cells needed for ammonium probe calibration, and a replacement sensor for the LDO probe at the Hanover Park WRP; cleaning solution, tubing, pumps, valves, cartridges and electrodes for the NSA plants in general; and probes, cleaning solution, tubing, pumps, valves, cartridges and electrodes at the Stickney WRP. This increase is also for new HACH instrumentation associated with recently installed UV disinfection at the O’Brien WRP and for testing kits associated with the new disinfection system at the Calumet WRP. The purchase of these items was not anticipated at the time the original contract was issued.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the contract was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the contract 7001189 in an amount of $80,000.00 (92% of the current contract value), from an amount of $87,000.00, to an amount not to exceed $167,000.00.
Funds are available in Accounts 101-67000/69000-623070/623560/623570.
Requested, John P. Murray, Acting Director of Maintenance and Operations, SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016
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