TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase purchase order and amend the agreement with AT&T Mobility National Accounts LLC., for Contract 12-RFP-09 Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services, in an amount of $55,600.00 from an amount of $869,548.79 to an amount not to exceed $925,148.79, Account 101-27000-612210, Purchase Order 3076808
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Dear Sir:
On February 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 12-RFP-09 Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services with AT&T Mobility National Accounts LLC., in an amount not to exceed $1,003,500.00. The contract will expire on June 30, 2017.
As of July 7, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $133,951.21, from the original amount awarded of $1,003,500.00. The current contract value is $869,548.79. The prior approved change orders reflect a 13% decrease to the original contract value.
Due to an increase in cellular requests the District will need an additional $55,600.00 in order to fund pending requests for the remainder of the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 12-RFP-09 in an amount of $55,600.00 (6% of the current contract value), from an amount of $869,548.79 to an amount not to exceed $925,148.79.
Funds are available in Account 101-27000-612210.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EW:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016
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