TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount of $1,550,000.00 from an amount of $16,743,090.10 to an amount not to exceed $18,293,090.10, Account 101-69000-623560, Purchase Order 3083812
Body
Dear Sir:
On December 18, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount of $15,776,732.81. The contract expires on January 17, 2018.
As of July 19, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $966,357.29 to the original amount awarded of $15,776,732.81. The current contract value is $16,743,090.10. The prior approved change orders reflect an approximate 6.1% increase to the original contract value.
The increase is needed due to an unforeseen decrease in low solids pumping to the District’s Solids Section that has resulted in an increase in solids centrifugation, at the Stickney Water Reclamation Plant in 2016. The centrifuge process inherently uses polymer as a coagulant, and the increase in centrifuging will result in an increase in the consumption of polymer.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-633-11, in an amount of $1,550,000.00 (approximately 9.3% of the current contract value) from an amount of $16,743,090.10 to an amount not to exceed $18,293,090.10.
Funds are available in Account 101-69000-623560.
Requested, John P. Murray, Acting Director of Maintenance and Operations, SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016
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