TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-705-21, Rebuild Two Raw Sewage Pump Rotating Assemblies at the O’Brien Water Reclamation Plant, to HydroAire Service, Inc., in an amount not to exceed $218,984.00, Account 201-50000-645600, Requisition 1421390
Body
Dear Sir:
On May 5, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-705-21, Rebuild Two Raw Sewage Pump Rotating Assemblies at the O’Brien Water Reclamation Plant.
In response to a public advertisement of June 22, 2016, a bid opening was held on July 12, 2016.
The bid tabulation for this contract is:
HYDROAIRE SERVICE, INC. $218,984.00
XYLEM WATER SOLUTIONS USA, INC. $220,970.00
ROTATING EQUIPMENT REPAIR, INC. $224,319.00
PUMPING SOLUTIONS, INC. $249,000.00
Six hundred sixty-five (665) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
HydroAire Service, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $240,000.00, placing their bid of $218,984.00 approximately 8.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work will be performed offsite at the contractor’s facility.
The contract will require approximately eight (8) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the required services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-705-21, to HydroAire Service, Inc., in an amount not to exceed $218,984.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall be completed within 150 days from the date of approval of the Contractor’s Bond.
Funds are available in Account 201-50000-645600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016