TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-604-11, Furnish and Deliver Air Handling Coils to Various Locations, estimated cost $99,945.00
Body
Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-604-11, Furnish and Deliver Air Handling Coils to Various Locations.
In response to a public advertisement of June 15, 2016, a bid opening was held on June 28, 2016. The bid tabulation for this contract is:
INDI ENTERPRISE, INC. *$211,751.79
AFFILIATED STEAM EQUIPMENT COMPANY $327,655.00
*corrected total
One thousand two hundred forty-eight (1248) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
The bids received ranged from 112% to 227% over the District’s estimate and are considered too high for an award. Therefore all bids are rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Indi Enterprises, Inc., and Affiliated Steam Equipment Company of this action.
The contract will be reviewed and re-advertised as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016