TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, to Illinois Valley Paving, Division of United Contractors Midwest, Inc., in an amount not to exceed $48,250.00, Account 101-66000-612420, Requisition 1414632
Body
Dear Sir:
On February 18, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of June 22, 2016, a bid opening was held on July 12, 2016. The bid tabulation for this contract is:
ILLINOIS VALLEY PAVING
DIVISION OF UNITED CONTRACTORS MIDWEST, INC. $48,250.00
Four hundred sixty-two (462) companies were notified of this contract being advertised and seven (7) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: did not wish to bid at this time due to prevailing wage requirements. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Illinois Valley Paving, Division of United Contractors Midwest, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $44,000.00, placing their bid of $48,250.00 approximately 9.7 percent above the estimate.
The contract shall commence upon approval of the Contractor’s Bond and terminate September 30, 2016.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the worksite is located in Fulton County, Illinois.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-664-11 to Illinois Valley Paving, Division of United Midwest, Inc., in an amount not to exceed $48,250.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016