TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-654-11, Furnish and Deliver Valve Actuators and Parts, estimated cost $944,500.00
Body
Dear Sir:
On March 3, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-654-11, Furnish and Deliver Valve Actuators and Parts.
In response to a public advertisement on May 11, 2016, a bid opening was held on May 24, 2016. The bid tabulation for this contract is:
ACTION AUTOMATION, INC. $792,601.00
SWANSON FLO COMPANY $817,955.09
ATLAS & ASSOCIATES, INC. *$942,230.59
*corrected total
Nine hundred thirty-one (931) companies were notified of this contract being advertised and forty-one (41) companies requested specifications.
After a review of the bids and contract documents, the Maintenance and Operations Department decided that the repairs will be performed by in-house trades. Therefore, all bids received will be rejected in the public’s best interest. The contract documents will be revised and re-advertised to include the purchase of parts only.
The Director of Procurement and Materials Management has informed all bidders of this action.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016