TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to Amend Board Order of February 4, 2016, regarding Authority to Advertise Contract 16-104-11, to furnish and deliver Collection, Shipment, and Analysis of Thornton Composite Reservoir and Monitoring Well Samples, estimated cost $424,080.00, Account 101-16000-612490, Requisition 1406685, Agenda Item No. 7, File No. 16-0102
Body
Dear Sir:
At the Board Meeting of February 4, 2016, the Board of Commissioners duly ordered the above-stated action, Agenda Item No. 7, File No. 16-0102.
A textual error in the title/transmittal letter and resulting order indicated the Affirmative Action Ordinance, revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE and/or WBE and SBE utilization goals for this contract are: 20 percent MBE and/or WBE, and 10 percent SBE.
Same should have read: “the Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Appendix A is not included in this contract due to the proprietary elements of the contract that no direct or indirect subcontracting would be available.
Due to the second review of this contract, the tentative schedule, estimated cost and bid deposit for this contract are now as follows:
Advertise August 10, 2016
Bid Opening September 6, 2016
Award September 30, 2016
Completion December 31, 2017
The estimated cost for this contract is changed to $382,235.44. The estimated 2016 and 2017 expenditures are $91,298.12 and $290,937.32 respectively.
The bid deposit for this contract is $19,111.77.
Funds for the current year are available in Account 101-16000-612490. Funds for the subsequent year 2017 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board Order of February 4, 2016, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:kq
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016