TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-195-AP Phosphorus Recovery System, Stickney Water Reclamation Plant, to Black & Veatch Construction, Inc. in an amount of $11,883.94, from an amount of $32,066,754.29, to an amount not to exceed $32,078,638.23, Account 401-50000-645650, Purchase Order 5001478
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-195-AP Phosphorus Recovery System, Stickney Water Reclamation Plant, to Black & Veatch Construction, Inc., in an amount not to exceed $31,879,000.00. The scheduled contract completion date is September 18, 2016.
As of August 5, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $187,754.29 from the original amount awarded of $31,879,000.00. The current contract value is $32,066,754.29. The prior approved change orders reflect a 0.59% increase to the original contract value.
As part of the contract, a multi-mode fiber was installed to accommodate the internet connection, process equipment, pre-digestion pump and VFDs in the Phosphorus Recovery Facility. However, upon further review and input provided from the District’s Information Technology Department, the installation of a single-mode fiber would be beneficial, as it would eliminate an additional piece of equipment (a converter) required to connect a multi-mode cable to the District’s internet connection at the Central Boiler Building. The contractor submitted a cost proposal (CCO-008) for an extra in the amount of $12,118.26 and a credit in the amount of $234.20, for a net extra in the amount of $11,883.94. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 476, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-195-AP in an amount of $11,883.94 (0.04% of the current contract value), from an amount of $32,066,754.29, to an amount not to exceed $32,078,638.23.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016