TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group B, to Gosia Cartage, Ltd., in an amount of $300,000.00 from an amount of $2,294,716.38 to an amount not to exceed $2,594,716.38, Account 101-66000-612520, Purchase Order 5001545
Body
Dear Sir:
On February 18, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group B, to Gosia Cartage, Ltd., in an amount not to exceed $2,294,716.38. The contract will expire on December 31, 2018.
There are no prior change orders to the contract.
An increase is needed to fund the transportation necessary to relocate woodchips from CALSMA to HASMA, due to a greater than anticipated need for woodchips in the composting operations at HASMA, in 2016.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-691-11, Group B, in an amount of $300,000.00 (approximately 13.1% of the current contract value) from an amount of $2,294,716.38 to an amount not to exceed $2,594,716.38.
Funds will be made available in Account 101-66000-612520, contingent upon approval of Authority to Decrease Contract 14-690-11 in the amount of $300,000.00, also presented at this meeting.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for September 1, 2016