TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $300,000.00, from an amount of $15,043,840.00, to an amount not to exceed $14,743,840.00, Account 101-66000-612520, Purchase Order 5001472
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Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount not to exceed $19,188,702.50. The contract expires on December 31, 2018.
As of August 3, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $4,144,862.50 from the original amount awarded of $19,188,702.50. The current contract value is $15,043,840.00. The prior approved change orders reflect a 21.6% decrease to the original contract value.
The decrease in the contract value is because the need for beneficial reuse of biosolids from LASMA and CALSMA has been less than anticipated in 2016, due to the large number of wet weather events thus far in 2016, which has negatively impacted the District’s beneficial reuse operations.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the Contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-690-11, in an amount of $300,000.00 (approximately 2.0% of the current contract value), from an amount of $15,043,840.00, to an amount not to exceed $14,743,840.00.
Funds will be restored to Account 101-66000-612520.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:SSG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016
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