TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 10-883-CF, Cherry Creek East Branch Flood Control Project, estimated cost $4,860,035.00, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1434173
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-883-CF, Cherry Creek East Branch Flood Control Project.
The purpose of this contact is to protect structures and infrastructure from recurring flood damage in Flossmoor, Illinois. It is estimated that sixteen homes will be removed from the regulatory floodplain by construction of the project.
The project consists of the following:
1. Channel modifications to Cherry Creek East Branch including flood shelf storage and native vegetation
2. Construction of a high-flow, flood-relief channel along Governors Highway
3. Construction of eight culverts and a basin outlet control structure to facilitate flow
4. Placement of in-stream structures for pool and riffle sequencing
It is estimated that 48 jobs will be created by award of this project, with 14,608 man-hours of skilled trades being utilized.
The estimated cost for this contract is $4,860,035.00.
The bid deposit for this contract is $244,000.00.
The contract specifications require that all work shall be completed within 1,460 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day beyond the specified date for substantial completion and $200.00 for each calendar day beyond the specified date for final completion.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “General and Heavy Construction” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE, WBE and/or SBE utilization goals for this contract are: 20 percent MBE, 10 percent WBE, and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise September 21, 2016
Bid Opening November 1, 2016
Award December 15, 2016
Completion December 14, 2020
Funds in the amount of $3,810,035.00 are available in Account 401-50000-645620. The estimated expenditure for 2017 from Account 501-50000-645620 in the amount of $1,050,000.00 is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-883-CF.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:GAK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016
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