TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-158-3S Des Plaines Intercepting Sewer Rehabilitation, SSA to Kenny Construction Company in an amount of $115,185.01, from an amount of $13,736,744.17, to an amount not to exceed $13,851,929.18, Account 401-50000-645700, Purchase Order 4000012
Body
Dear Sir:
On May 1, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-158-3S Des Plaines Intercepting Sewer Rehabilitation, SSA to Kenny Construction Company, in an amount not to exceed $13,260,672.00. The scheduled contract completion date was August 18, 2016.
As of August 5, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $476,072.17 from the original amount awarded of $13,260,672.00. The current contract value is $13,736,744.17. The prior approved change orders reflect a 3.59% increase to the original contract value.
Portions of two manholes that exhibited only mild corrosion were not originally scheduled to be rehabilitated due to difficult access. However, while performing other work in the structures, the contractor proposed a bypass plan that would facilitate lining the remainder of these two structures due to the unforeseen deterioration. The two manholes are located at Sta. 95+81 near the intersection of Oak St. and 1st Ave., and at Sta. 73+08 near the intersection of School St. and 1st Ave. In consideration of the much simpler bypass effort and that the contractor is mobilized and has traffic control in place, it is now recommended to rehabilitate these structures in their entirety.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-158-3S in an amount of $115,185.01 (0.84% of the current contract value), from an amount of $13,736,744.17, to an amount not to exceed $13,851,929.18.
Funds are available in Account 401-50000-645700.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016
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