TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to rescind Board Order to issue purchase order and enter into an agreement with EMD Millipore Corporation, for Preventive Maintenance, Emergency Repair and Technical Support of Water Purification Systems at Various Laboratory Locations, in an amount not to exceed $58,048.98, Account 101-16000-612970, Requisition 1413246, Agenda Item No. 19, File No. 16-0221
Body
Dear Sir:
On March 3, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with EMD Millipore Corporation, for Preventive Maintenance, Emergency Repair and Technical Support of Water Purification Systems at Various Laboratory Locations.
The District moved forward to get the agreement executed between both parties. EMD Millipore Corporation (Millipore) was required to maintain Commercial General Liability, per occurrence, during the entire term of the agreement. However, Millipore was unable to provide the specified insurance requirements listed in Article 10 of the agreement. After repeated attempts by the Monitoring and Research Department to get Millipore to produce the acceptable insurance documents, Millipore has declined to change their insurance coverage to the requirements of the District.
In view of the foregoing, the Director of Procurement and Materials Management recommends the Board Order to issue purchase order and enter into an agreement with EMD Millipore Corporation, in an amount not to exceed $58,048.98, be rescinded. Millipore has been notified of this action.
The Monitoring and Research Department is reviewing other equipment to use at the laboratories.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016