TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 16-603-11, Furnishing and Delivering Roadway Salt to Various Service Areas, Groups A and B to Morton Salt, Inc., in an amount not to exceed $139,305.78, Accounts 101-67000, 68000, 69000-623130, Requisitions 1428466, 1429219, and 1428310
Body
Dear Sir:
On June 16, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-603-11, Furnishing and Delivering Roadway Salt to Various Service Areas, Groups A and B.
In response to a public advertisement of July 13, 2016, a bid opening was held on August 2, 2016. The bid tabulation for this contract is:
GROUP A: BULK ROADWAY SALT
MORTON SALT, INC. $97,501.60
COMPASS MINERALS AMERICA $108,302.40
ENVIROTECH SERVICES INC. *$297,967,944.00
GROUP B: TREATED ROADWAY SALT
MORTON SALT, INC. $42,152.89
COMPASS MINERALS AMERICA $46,130.50
ENVIROTECH SERVICES INC. *$39,801,291.53
*corrected total
Ninety-six (96) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Morton Salt, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group A of this contract is $98,450.00, placing their bid of $97,501.60 approximately 1 percent below the estimate.
Morton Salt, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B of this contract is $48,950.00, placing their bid of $42,152.89 approximately 13.9 percent below the estimate.
The contract will be completed by June 30, 2019.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The bid deposits, in the amount of $4,900.00 for Group A and $2,400.00 for Group B, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 16-603-11, Groups A and B to Morton Salt, Inc., in an amount not to exceed $139,305.78.
Funds for the 2016 expenditure for Group A, in the amount of $14,051.60, are available in Accounts 101-67000, 68000, 69000-623130. The estimated expenditure for 2017 is $33,360.00, for 2018 is $33,360.00 and for 2019 is $16,730.00. Funds for the 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2016 expenditure for Group B, in the amount of $6,420.30, are available in Accounts 101-67000, 69000-623130. The estimated expenditure for 2017 is $14,310.60, for 2018 is $14,310.60 and for 2019 is $7,111.39. Funds for the 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016