TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-656-12, Repair and Improve TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Locations, estimated cost $653,600.00
Body
Dear Sir:
On March 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-656-11, Repair and Improve TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Locations.
In response to a public advertisement of May 4, 2016, a bid opening was held on May 24, 2016. All bids were rejected at the Board meeting of July 7, 2016.
In response to a public re-advertisement on July 13, 2016, a bid opening was held on August 2, 2016. The bid tabulation for this contract is:
ENGLEWOOD ELECTRICAL SUPPLY,
DIV. OF WESCO DISTRIBUTIOIN, INC. $497,583.04
One thousand five (1005) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
A review of the sole bid, submitted by Englewood Electrical Supply, a Division of WESCO Distribution, Inc., revealed that the bidder submitted a bid bond in the amount of 5% of the bid, which equals $24,879.15. The bid deposit required for this contract is $32,680.00, as stated on page I-2 in the contract documents.
Therefore, their bid is considered non-responsive and rejected for failing to submit the correct bid deposit amount. The Director of Procurement and Materials Management has informed Englewood Electrical Supply, Div. of WESCO Distribution, Inc., of this action.
The contract will be re-advertised as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016