TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-824-3D (Re-Bid), Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC, in an amount not to exceed $2,093,000.00, plus a five (5) percent allowance for change orders in an amount of $104,650.00, for a total amount not to exceed $2,197,650.00, Account 401-50000-645720, Requisition 1400366
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-824-3D, Rehabilitation of Bridges, NSA on the North Shore Channel.
Authorization to amend the Board order regarding the Authority to Advertise was approved at the September 17, 2015 Board meeting.
In response to a public advertisement of October 7, 2015, a bid opening was held on November 3, 2015. All bids were rejected at the Board meeting of February 4, 2016.
Authorization to increase cost estimate, from $1,173,588.00 to $1,766,906.00, was approved at the March 3, 2016 Board meeting.
In response to a public re-advertisement of April 6, 2016, a bid opening was held on May 10, 2016. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, LLC $2,093,000.00
SUMIT CONSTRUCTION CO., INC. $2,735,631.00
ERA VALDIVIA CONTRACTORS, INC. *$8,348,600.00
INDUSTRIA, INC. *$11,390,613.00
PATH CONSTRUCTION COMPANY, INC. *$26,772,700.00
*corrected total
One thousand one hundred seventeen (1117) companies were notified of this contract being advertised and forty-three (43) companies requested specifications.
IHC Construction Companies, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract was $1,766,906.00, placing their bid of $2,093,000.00 approximately 18.4 percent above the estimate.
The difference between the bid submitted by IHC Construction Companies, LLC and the engineer’s estimate can be attributed to the higher labor cost for painting bridges, due to the current tight labor market in the Chicagoland area and resulting from significant construction work from IDOT, CDOT and Illinois Tollway.
IHC Construction Companies, LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and the bidder offers MBE credits to satisfy SBE participation.
IHC Construction Companies, LLC has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, carpenter foreman, cement mason, painters, steel erectors, laborers, laborer foreman, skilled worker, operator engineer builder 1, 2, 3, and 4. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately twenty (20) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-824-3D (Re-Bid), Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC, in an amount not to exceed $2,093,000.00, plus a five (5) percent allowance for change orders in an amount of $104,650.00, for a total amount not to exceed $2,197,650.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract specifications require all work to completed within 370 calendar days after approval of the Contractor’s Bond.
Funds are available in Account 401-50000-645720.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2016
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