TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group B, to Gosia Cartage, Ltd., in an amount of $72,958.00 from an amount of $2,594,716.38 to an amount not to exceed $2,521,758.38, Account 101-66000-612520, Purchase Order 5001545
Body
Dear Sir:
On February 18, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group B, to Gosia Cartage, Ltd., in an amount not to exceed $2,294,716.38. The contract will expire on December 31, 2018.
As of September 1, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $300,000.00 from the original amount awarded of $2,294,716.38. The current contract value is $2,594,716.38. The prior approved change orders reflect a 13.1% increase to the original contract value.
A decrease in contract value is being requested because the estimated expenditure for 2017 is less than the original award amount for 2017 due to the anticipated success of the new composting program and operational efficiencies expected to be gained. As a result, there will be a reduction in the need for local trucking in 2017.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-691-11, Group B, in an amount of $72,958.00 (approximately 2.8% of the current contract value) from an amount of $2,594,716.38 to an amount not to exceed $2,521,758.38.
Funds will be restored to Account 101-66000-612520.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2016
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