TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $1,521,738.00, from an amount of $14,743,840.00, to an amount not to exceed $13,222,102.00, Account 101-66000-612520, Purchase Order 5001472
Body
Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount not to exceed $19,188,702.50. The contract expires on December 31, 2018.
As of September 1, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $4,444,862.50 from the original amount awarded of $19,188,702.50. The current contract value is $14,743,840.00. The prior approved change orders reflect a 23.2% decrease to the original contract value.
A decrease in contract value is being requested because the estimated expenditure for 2017 is less than the original award amount for 2017 due to the anticipated success of the new composting program and operational efficiencies expected to be gained. As a result, there will be a reduction in the need for the beneficial reuse program in 2017.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the Contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-690-11, in an amount of $1,521,738.00 (approximately 10.3% of the current contract value), from an amount of $14,743,840.00, to an amount not to exceed $13,222,102.00.
Funds will be restored to Account 101-66000-612520.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2016
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