TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-692-12, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, to Synagro Central, LLC, Option C, (Items 1 and 4), in an amount of $552,200.00 from an amount of $4,164,494.43 to an amount not to exceed $3,612,294.43, Account 101-66000-612520, Purchase Orders 5001457 and 5001458
Body
Dear Sir:
On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-692-12, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, to Synagro Central, LLC, Option C, (Items 1 and 4), in an amount not to exceed $4,587,200.00. The contract will expire on September 8, 2017.
As of August 26, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $422,705.57 from the original amount awarded of $4,587,200.00. The current contract value is $4,164,494.43. The prior approved change orders reflect a 9.2% decrease to the original contract value.
A decrease in contract value is being requested because the estimated expenditure for 2017 is less than the original award amount for 2017 due to the anticipated success of the new composting program and operational efficiencies expected to be gained. As a result, there will be a reduction in the need for local trucking in 2017.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-692-12, in an amount of $552,200.00 (approximately 13.3% of the current contract value) from an amount of $4,164,494.43 to an amount not to exceed $3,612,294.43.
Funds will be restored to Account 101-66000-612520.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2016
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